MacHouse Software


   Last updated: March 16, 2011






Text2Mail - User's Guide


Mac software Text2Mail







1. Installing and uninstalling Text2Mail

Please read the README file that comes with the application.  Or click here to download one.


2. Introduction

What is Text2Mail?  It's really a simple application.  Although it allows the user to send e-mail messages through Mail, Text2Mail itself has no function of letting the user compose messages.  Rather, it lets you use existhing text files as messages.  You can attach pictures and hyperlinks in those text files.  These files must be created such that TextEdit must be able to open them.



Mac software Text2Mail



So all you have to do is


  1. drag and drop a text file (RTF, RTFD, TXT)
  2. choose sender
  3. set the subject of the message
  4. set ricipient e-mail addresses


And you are just one-click away from sending a messages to one or more people.


3. Preferences

When you first launch Text2Mail, you don't have much to go on with.  Even an arrow at the center of the window looks grayed out.  It's grayed out because you have no registered e-mail addresses yet.  So let's open Preferences and work on settings.  Click on the Preferences button on the Toolbar menu.  (See Screenshot 3-1.)  You can also choose Preferences under Text2Mail on the menu bar.



Mac software Text2Mail

Screenshot 3-1


Mac software Text2Mail

Screenshot 3-2



The first tab is Settings.  (See Screenshot 3-2.)  There are just three checkboxes.  If you enable Run update notification, Text2Mail will access our web server to see if there are any software updates available every time you launch the application.  Enable Require restart if you want to automatically let the application relaunch itself after you close Preferences.  And you should enable it unless you have a good reason not to from time to time.  Furthermore, Text2Mail requires that Mail be running when you send messages.  So enable Launch Mail if you want Text2Mail to launch Mail automatically when you import a text file.



Mac software Text2Mail

Screenshot 3-3


Mac software Text2Mail

Screenshot 3-4



Moving on to the next tab, E-mail 1 is where you list sender's e-mail addresses.  These e-mail addresses must all come from Mail simply because Text2Mail sends messages through Mail.  Clicking on Add Mail, Text2Mail will extract sender's addresses from Mail.  (See Screenshot 3-4 and 3-4.)  What are full names?  They are the names of senders.  When you set up an e-mail account with Mail, you do enter a value under Full Name.  (See Screenshot 3-4a.)



Mac software Text2Mail

Screenshot 3-4a (from Mail)



E-mail 1 is used to list sender's e-mail addresses while E-mail 2 is used to list recipient's e-mail addresses.  Text2Mail is used to send the same message to a number of people.  So we expect that you have a list of people to whom to send messages.  Anyway, if you click on Add Book, Text2Mail will extract contact e-mail addresses from Address Book.  (See Screenshot 3-5 and 3-6.) 



Mac software Text2Mail

Screenshot 3-5


Mac software Text2Mail

Screenshot 3-6



Clicking on Add New, you can manually add recipient addresses one by one.  (See Screenshot 3-7.)  A green symbol shown in Screenshot 3-7 indicates that the text entry is valid.  Text2Mail will check and see if your entry contains '@' and '.' in real time.  If your text entry is invalid, you will see a red symbol.  Screenshot 3-8 indicates that one's text entry is invalid.  It looks like a valid e-mail address.  But taking a close look at the screenshot, the same e-mail address is already listed, isn't it?  So Text2Mail will also find out whether or not your text entry already exists in the list as you type.



Mac software Text2Mail

Screenshot 3-7


Mac software Text2Mail

Screenshot 3-8



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